Job Description
Administrative Assistant/Report Writer
Working with our business partners to create, improve and sustain industry and infrastructure. Orbital Engineering has been driven by this core purpose for more than 50 years - energizing Orbital team members and helping our clients solve challenging and complex problems with innovative engineering, inspection, and construction solutions. Orbital team members are guided by the fundamental beliefs of building trusted relationships, personal accountability, innovation, and excellence in everything we do. Orbital is looking for others to join our team to continue activating our purpose and embrace our values.
Orbital Engineering, Inc. is seeking an Administrative Assistant/Report Writer to support our Asset Integrity Department in Jewett, Texas. This is an on-site position at a major client in Jewett, TX and candidates must be able to work on-site Monday – Friday.
Responsibilities include but are not limited to:
• Provide administrative support to project managers and technical managers throughout the project life cycle
• Organize, prioritize, and maintain incoming inspection field documentation, photos, and reports
• Develop technical inspection reports using Orbital’s web-based inspection database
• Collaborate with inspectors when developing the technical inspection reports to ensure a quality report
• Prepare and edit professional documentation, spreadsheets, reports, presentations, and other correspondence
• Perform a wide range of tasks necessary to accomplish project goals such as obtaining drawing prints or document copies, assembling reports or specifications, and distributing documents both within and outside Orbital’s facilities
• Project set-up, project close-out, processing purchase orders, processing invoices, and working with project managers on other project related tasks
• Perform Administration Assistant duties to support management with client related tasks and per the Orbital Quality Management System (QMS)
• Assist in maintaining QMS compliance with project related files
• Working with internal and external stakeholders of projects
• Assist in preparing project deliverables and project status reports
Minimum Requirements
• High School Diploma
• Advanced computer skills in Microsoft Office suite
• Effective written and oral communication and interpersonal skills
• Three years of administrative experience, preferably in the AEC industry
• Ability to work independently and contribute administrative support to teams
Preferred Requirements
• Associate’s Degree
• Previous Deltek Vision or Vantagepoint experience
Orbital Engineering, Inc. has provided worldwide professional engineering and consulting services since 1969. Our commitment to quality, responsiveness, and attention to detail has earned us the reputation as a leading provider of engineering and design services.
A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and an excellent benefits package including medical, dental, vision, prescription drug, 401(k), and supplemental insurance.
Orbital Engineering, Inc. is an Equal Opportunity Employer, EEO/AA/M-F-V-D. Orbital Engineering, Inc. seeks diversity among its employees. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
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